Legal

Privacy Policy

Effective Date: August 20, 2026

This policy explains how Artfully Coded LLC, doing business as Artfully Coded Studio, handles personal information across the website, store, inquiry, booking, and client-service experience.

Contents

  1. Who We Are and Scope

  2. Information We Collect

  3. Sources of Information

  4. How We Use Information

  5. How We Disclose Information

  6. Cookies, Analytics, and Advertising

  7. Email Marketing

  8. AI-Assisted Work and Client Information

  9. Meeting Recording Consent

  10. Data Retention

  11. Your Choices and Requests

  12. Security

  13. Children's Privacy

  14. Third-Party Links

  15. Changes to This Policy

1. Who We Are and Scope

This Privacy Policy describes how Artfully Coded LLC, doing business as Artfully Coded Studio ("Artfully Coded Studio," "ACS," "we," "us," or "our"), collects, uses, discloses, retains, and protects personal information when you visit artfullycoded.com, purchase a digital product, submit an inquiry, join an email list, book a service, or otherwise interact with us. Our products and services are offered to customers located in the United States. This policy does not govern third-party websites, platforms, or services that maintain their own privacy policies.

2. Information We Collect

Depending on how you interact with ACS, we may collect the following categories of information:

  • Contact information, such as your name, business name, email address, telephone number, billing address, and mailing address.

  • Transaction and commercial information, such as products or services purchased, order details, invoice information, payment status, discounts, refunds, and purchase history.

  • Inquiry and project information, such as form responses, business goals, service preferences, website information, copy, logos, photographs, brand files, design preferences, and other materials you choose to provide.

  • Website access information supplied for a Site Update Request or design service, such as administrator invitations, temporary credentials, and platform permissions. We encourage clients to use secure invitations or temporary access whenever available.

  • Communications, including emails, support requests, feedback, reviews, and other correspondence.

  • Meeting information, including Google Meet recordings, HoneyBook AI-generated transcripts, AI-generated meeting notes, attendance details, and scheduling information when a recorded service is booked.

  • Device and usage information, such as IP address, browser type, device type, referring page, pages visited, clicks, searches, timestamps, approximate location, and interactions with our site or advertising.

  • Marketing preferences, such as email subscription status, cookie choices, and engagement with email campaigns.

  • AI service information, including reference photographs and express consent supplied for an AI Photoshoot, if that service is purchased. We do not directly store full payment-card numbers. Payment information is collected and processed by Squarespace Payments or HoneyBook Payments and their service providers.

3. Sources of Information

We collect information from:

  • You, when you complete a form, make a purchase, book a service, communicate with us, upload materials, or participate in a meeting.

  • Our website and related technologies, including cookies, analytics, pixels, and similar tools.

  • Service providers, such as Squarespace, HoneyBook, Google, and payment, scheduling, analytics, and advertising providers.

  • Public sources and social-media platforms when you choose to interact with ACS publicly.

4. How We Use Information

We may use personal information to:

  • Process purchases, deliver downloads, transfer website templates, schedule services, and complete client projects.

    1. Create invoices, process payments, issue refunds, maintain financial records, and prevent fraud.

    2. Respond to inquiries and provide customer or technical support.

    3. Prepare for and deliver strategy, design, branding, website, and site-update services.

    4. Record and summarize Clarity Cafe meetings when the client has expressly consented.

    5. Send transactional messages, booking information, project updates, and requested materials.

    6. Send marketing emails when permitted and manage subscription preferences.

    7. Operate, secure, analyze, troubleshoot, and improve our website, products, advertising, and services.

    8. Comply with legal obligations, enforce agreements, protect our rights, and resolve disputes.

    9. Use AI-assisted tools as described in Section 8.

5. How We Use Information

We may disclose information to the following categories of recipients when reasonably necessary:

  • Squarespace, for website hosting, commerce, Squarespace Payments, analytics, email campaigns, security, and related website functions.

  • HoneyBook, for lead pages, forms, scheduling, contracts, invoices, HoneyBook Payments, project management, and AI meeting notes or transcripts.

  • Google, for Google Workspace email and file services, Google Meet, and Google Analytics.

  • Pinterest, through the Pinterest Tag, for advertising measurement, audience insights, and campaign performance.

  • AI and creative-service providers used to assist with studio-authored copy concepts, synthetic imagery, design production, transcription, or an expressly authorized AI Photoshoot.

  • Professional advisors, such as accountants, attorneys, insurers, and consultants, when necessary for legitimate business or legal purposes.

  • Government authorities, courts, or other parties when disclosure is required by law or reasonably necessary to protect rights, safety, property, or the integrity of our services.

  • A successor or acquiring party in connection with a merger, financing, reorganization, sale of assets, or similar business transaction.

  • We do not sell personal information for money. Analytics and advertising providers may collect online activity through cookies or pixels. Depending on the law that applies, this activity may be described as sharing, targeted advertising, or cross-context behavioral advertising.

6. Cookies, Analytics, and Advertising

Our website uses necessary cookies to function and may use analytics, performance, and advertising cookies. Current tools include Squarespace Analytics, Google Analytics, and the Pinterest Tag. We may add Google Ads conversion tracking in the future. If we materially change our tracking practices, we will update this policy and our cookie controls as appropriate.

You can use our cookie controls to accept, decline, or manage nonessential cookies, and you can change browser settings to block or delete cookies. Blocking cookies may affect site functionality.

Because there is no uniform industry standard for browser Do Not Track signals, our website does not currently respond to Do Not Track signals. You can exercise available choices through the cookie controls, browser settings, and the contact information below. Third parties may collect information about your online activity over time and across websites when their technologies are enabled on our site.

7. Email Marketing

We use Squarespace Email Campaigns to manage marketing emails. You may unsubscribe at any time by using the unsubscribe link in an email or contacting us. Unsubscribing from marketing does not stop transactional messages concerning an order, booking, contract, payment, or active project.

8. AI-Assisted Work and Client Information

ACS may use third-party AI tools to assist with brainstorming, studio-authored copy concepts, editing, design concepts, synthetic images, and internal production. We do not ordinarily upload client-provided copy, photographs, recordings, or intake responses to general-purpose AI tools. When AI is used for custom client work, we use studio-authored prompts or non-identifying information unless the client has expressly authorized a different use.

For an AI Photoshoot, ACS uses only reference photographs of the client who booked the service. We obtain express written consent before processing those images. We do not knowingly use the client's likeness to create images of another subject, train an ACS-owned model, or create work for another client. Third-party AI providers process information under their own terms and privacy practices.

HoneyBook may use AI-assisted meeting tools to generate transcripts and notes from a consented Google Meet recording. Meeting materials are used to deliver the booked service and maintain project records.

9. Meeting Recording Consent

Clarity Cafe meetings may be recorded through Google Meet and processed by HoneyBook's AI meeting features to generate a transcript and meeting notes. We obtain express consent during booking and confirm consent at the beginning of the meeting. If another participant attends, the booking client must ensure that participant is informed and consents before recording begins.

A client may request a copy of the recording, transcript, or meeting notes. If a participant does not consent to recording, ACS may provide the session without recording when reasonably practicable or may reschedule or cancel the service under the applicable booking terms.

10. Data Retention

We retain information only as reasonably necessary for the purposes described in this policy. Typical periods include:

  • Transaction, contract, invoice, and tax records: up to seven years or longer if legally required.

  • Inquiry and routine correspondence: generally up to two years after the last meaningful interaction.

  • Project materials and final deliverables: generally up to two years after project completion, unless a contract, support need, or legal obligation requires longer retention.

  • Clarity Cafe recordings, transcripts, and AI-generated meeting notes: up to two years after the meeting.

  • AI Photoshoot reference images and generated deliverables: up to two years after service completion, unless the client requests earlier deletion and no contractual, technical, or legal reason requires continued retention.

  • Marketing information: until you unsubscribe, request deletion, or the information is no longer needed.

  • Cookie and analytics information: according to the settings and retention periods of the applicable platform.

Deletion from active systems may not immediately remove information from secure backups. We may retain limited information when necessary to comply with law, prevent fraud, resolve disputes, or enforce agreements.

11. Your Choices and Requests

Subject to applicable law and reasonable verification, you may ask us to:

  • Confirm whether we maintain personal information about you.

  • Provide access to or a copy of information you supplied.

  • Correct inaccurate information.

  • Delete information that is no longer required for a transaction, active service, legal obligation, security purpose, or dispute.

  • Withdraw consent where processing is based on consent.

  • Stop marketing emails or change cookie preferences.

Send requests to hello@artfullycoded.com. We may request information reasonably necessary to verify your identity and protect your information. We will respond within the time required by applicable law.

12. Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we handle. No internet transmission, storage system, or third-party service is completely secure, and we cannot guarantee absolute security.

Clients should avoid sending passwords through ordinary email when a secure invitation, temporary credential, password manager, or platform access feature is available.

13. Children’s Privacy

Our website, products, and services are intended for adults and are not directed to children under 13. Purchasers and service clients must be at least 18 years old and legally able to enter a contract. We do not knowingly collect personal information from children. Contact us if you believe a child supplied personal information so we can take appropriate action.

14. Third-Party Links

Our website may link to third-party websites and platforms. We do not control and are not responsible for their privacy, security, content, or practices. Review the privacy policy of any third-party service before providing information.

15. Changes to This Policy

We may update this Privacy Policy to reflect changes in our services, technologies, or legal obligations. The Last Updated date will identify the current version. When a change materially expands how we use previously collected information, we will provide additional notice or obtain consent when required.

Artfully Coded LLC, doing business as Artfully Coded Studio 1311 Park Street, Unit 452

Alameda, California 94501

Email: hello@artfullycoded.com